Snowy Strata Services offers a wide selection of services including:
- Meeting Attendance and Notice Distribution
- Levy Payments and Collections
- Insurance Valuations and Claims
- Administrative and Sink Funds Budgeting
- Preparation and Lodgement of Quarterly BAS and Annual Tax Returns
- 24 Hour Service and Assistance
Please click through the list below for a more detailed review of each service.
An individual Trust Account is opened for each Strata Scheme/Community Association/Company Title.
All information held in these trust accounts is downloaded daily from the bank ensuring that our system is kept up to date. Each Individual Trust Account operates on a fee free structure except for the statutory charges that apply to all trust bank accounts.
We provide an annual balance sheet, statement of income and expenditure plus a levy status report prior to every AGM with additional reports available upon request from the Executive Committee. All our strata schemes are audited by our accountant (Kothes Chartered Accountants) in September of each year as per regulations and at no cost to the owners. A copy of the Auditor’s Declaration can be provided upon request and can eliminate the scheme from having to caring out their own audit and incurring this cost.
We pay invoices on behalf of the Owners Corporation and pay the disbursements and expenses.
We reconcile accounts including balance sheet, statement of income and expenditure and levy status report whilst providing accounts and records for audit if required.
Snowy Strata Services will prepare and attend to the following meetings held throughout the year:
- Distribute notices of Annual General Meetings (AGM)
- Act as chairperson at AGM and other meetings
- Distribute minutes of AGM
- Distribute notices of Extraordinary General Meetings
- Distribute minutes of Extraordinary General Meetings
- Distribute notices of Executive Committee Meetings
- Distribute minutes of Executive Committee Meetings
- Arrange venues for meetings suitable for the Owners Corporation
- Provide web and teleconferencing in our meeting room at Jindabyne
Levies when due are paid directly into your schemes own Trust Account. The due date is shown on the front of the Levy Notice and notices can be either posted or emailed every quarter one month prior to the due date.
Payments can be made via the internet from your nominated bank or by cheque in the post.
We do not accept Bpay or credit card payments.
Snowy Strata Services, pursue owners in arrears on behalf of the Owners Corporation in the following nature:
Step 1 Should levies fall into arrears then a reminder letter will be issued by Snowy Strata Services to advise owners of their arrears situation. The owner will be charged an administration fee payable to Snowy Strata Services.
Step 2 If we do not receive a reply to this first letter from the owner and the account continues to be in arrears then a 2nd letter will be sent advising the owners they have 14 days to pay before further action is taken.
Step 3 Should the Owner in arrears make no response or payment, the Strata Manager and Owners Corporation will be requested if legal action is required. Should legal action be required, we will forward the case to our Solicitors to proceed with legal action. It is important to note, all costs incurred are charged to the Owner in arrears. Initially, this means that the Strata Plan will pay all costs associated, but all monies paid will be recovered when settlement of arrears is received.
Our solicitors for debt collection are JS Mueller & Co. We have an arrangement with our solicitors that certain schemes can engage their services where legal costs are not paid until levies are recovered.
Step 4 Should the Owner in arrears make no response or payment, the Strata Manager and Owners Corporation will be requested if legal action is required. Should legal action be required, we will forward the case to our Solicitors to proceed with legal action. It is important to note, all costs incurred are charged to the Owner in arrears. Initially, this means that the Strata Plan will pay all costs associated, but all monies paid will be recovered when settlement of arrears is received.
Snowy Strata Services in conjunction with qualified accountants will prepare and lodge all Quarterly BAS and Annual Tax returns for your Strata Scheme/Community Association./Company Title.
Snowy Strata Services provides its buildings comprehensive and audited reports which are presented to all owners at their Annual General Meeting. Included in these reports is a prepared budget for the following twelve months for both funds.These funds are managed by us on a daily basis.
Under Section 85 of the Strata Schemes Act, 1996, a valuation of a building that is required to be insured must be obtained at least once every 5 years. Snowy Strata Services recommendation to all Executive Committee’s is to have their Strata Scheme re-valued for insurance purposes every 2-3 years.
We are able to provide qualified building valuations at a client discount through Jindabyne Valuation & Property Services.
Should you require urgent maintenance work after normal office hours Snowy Strata Services have an emergency number that will give owners access to qualified trades people who will attend to your problem in the shortest period of time, avoiding any inconvenience to the Owner and the Strata Scheme.
The following companies are our preferred tradesman and who we have strong business relationship, but not limited to;
Jason Frost – Snowy Mountains Electrical 0411 019 015
Rod Moroney – Kosciuszko Electrical 0419 621 558
- Fire Safety:
Alex Machin – Alpine Fire Safety
- Garden Maintenance:
Ray Paul – Snowy Mountains Property Maintenance 0408 617 285
Owen Amos – Snowgum Handyman Services 0429 805 363
Jason Moore – Snowy River Gas & Plumbing 0402 236 564
Mike Hansen – Kosciuszko Plumbing 0421 217 611
Snowy Strata Services will, under the instruction of the Owners Corporation, prepare and service a notice to an owner or tenant of a lot if it is satisfied that the owner or tenant is in breach of a by-law.
Snowy Strata Services works closely with a competent group of trades people to repair all damaged works in the shortest period of time and to avoid any inconvenience to the Owners Corporation. Snowy Strata Services will then follow up on any works that may be classed as an Insurance claim.
In the case of any major work needing to be rectified due to a catastrophe, Snowy Strata Services will work in conjunction with the Insurance Agency, an appointed assessor, prospective trades people, engineers, architects, and the Executive Committee to rectify damage to the Strata Schemes.
We also obtain quotes for renewals in accordance with the requirements of the Financial Services Reform Act.
Snowy Strata Services will maintain the strata roll and minute book; attend to all correspondence; record and retain and store records of all notices and correspondence as per statutory requirements; issue minutes to all owners and executive committee; maintain common seal; maintain records for strata purchase inspections.
We provide phone and email contact to answer queries from the Executive Committee about by-laws, common property issues and insurance claims; complaints; owner enquiries; real estate agent enquiries.
Snowy Strata Services will arrange building inspections and reports where required and have qualified insured tradespeople attend to routine repairs and general maintenance. We shall obtain quotations for repair, maintenance and replacement of common property and liaise with tradespeople or arrange contracts pursuant to the Home Building Act 1989.
Snowy Strata Services understands how important it is to setup each development correctly prior to the registration of the strata scheme. This is one of the reasons we offer a free consultation service for all new developments. We will work closely with you to undertake the following:
- Preparation of budgets
- Consulting on proposed By-Laws, prior to registration of the strata scheme
- Obtain quotations for cleaning / gardening / other services
- Obtain building insurance quotations
Upon registration of your strata scheme, Snowy Strata Services will undertake the following:
- Supply all books and records required for the ongoing management
- Obtain building insurance quotations
- Open bank accounts
- Obtain building insurance quotations
- Undertaking all statutory requirements (ABN / GST registration)
- Hold the Inaugural & First Annual General Meeting
We can issue section 109 certificates within 24 hours after registration of the strata scheme (subject to statutory fee).
Please contact Andrew Saint on: 0408 408 023
Strata legislation requires most strata schemes to provide a 10 year proposed budget for sinking funds. To obtain a more accurate projection of necessary sinking fund contributions, it is recommended that the Owners Corporation engage a professional Quantity Surveyor, Builder or Valuer to prepare a sinking fund contribution assessment. We offer our clients a professional report prepared by a registered Valuer in consultation with a licensed builder if required. Report costs start from $495.
We provide an unbiased and professional report for any astute purchaser considering buying a strata or community title property. The report will include * all financial information, insurance details, levy information, copies of last 2 years minutes for any general meetings, outlining potential major expenses or special leveis, orders on the scheme and comments if the scheme is being run according to regulations and standard accounting practices.
A fixed cost of $319 (subject to variation or traveling costs) including gst applies.
* subject to information being available from the Secretary, Treasurer or Strata Agent of the scheme